We accompany you on the path to structured digital administration. From file management to workflow automation – practical and data protection compliant.
Next step:
Schedule a consultation
How do you start your digital filing?
Our Positioning
Municipal administrations, medium-sized companies, legal departments, and anyone who deals with files, cases, and documents on a daily basis. We speak the language of clerks and decision-makers – not that of IT theorists.
Practical & UnderstandableNo empty promises, but proven processes: from audit-proof filing to workflow automation and GDPR-compliant archiving. Every suggestion is based on real requirements from administrative practice.
Proven MethodsFactual, direct, and without marketing jargon. We explain how digital document organization works, what steps are necessary, and where the pitfalls lie. No buzzword bingo, but solid information.
Clear & HonestLess paper chaos, shorter processing times, traceable processes, and increased data security. We show the path from the current state to a structured, digital working environment – step by step.
Measurable ImprovementAnswers to the most important questions about digital management and modern filing processes.
Start with frequently needed documents such as invoices, contracts, and personnel files. These can be transferred to a digital filing system most quickly and save time immediately when searching.
Modern platforms work with end-to-end encryption and role-based access rights. The data is stored in German data centers and meets GDPR requirements. Regular audits ensure compliance.
To get started, a structured folder system and a PDF program are often sufficient. For larger volumes, we recommend document management software (DMS) that supports metadata, full-text search, and versioning.
Retention periods depend on the type of document: invoices and accounting records for 10 years, contracts usually for 6 years, personnel files for up to 30 years after leaving. Audit-proof archiving ensures traceability.
Yes, scanning is the first step. It is important to label the documents with meaningful file names and metadata. A uniform naming scheme makes later searching easier and prevents duplicate filing.
For permanent storage, we recommend PDF/A, as this format is platform-independent and preserves the visual representation for decades. For tables and texts, open formats such as CSV and TXT are also suitable.
No. We do not review the content or completeness of your documents. The responsibility for the correctness and timeliness of the uploaded documents lies solely with you as the user. Our platform merely provides the technical infrastructure.
Your personal data will only be shared with third parties if required by law or if you have given your explicit consent. We use your data exclusively to provide and improve our services. No use is made for advertising or profiling.
The term encompasses the electronic capture, storage, and processing of documents and processes. Our service does not replace official communication with authorities or government agencies, but supports you in the internal organization of your documents. Legally binding deliveries or compliance with deadlines remain your responsibility.
We strive for high availability but do not guarantee 100% accessibility. We will inform you in good time by email about planned maintenance windows. In the event of unforeseen outages, we are only liable for gross negligence or intent. We therefore always recommend keeping a local backup copy of your important documents.
After cancellation, your data will be irrevocably deleted within 30 days, unless a legal retention obligation prevents this. You can independently request an export of all documents beforehand. Restoration after the deadline is technically not possible.